Earthsong Foundation Privacy Notice

This privacy notice sets out how the Earthsong Foundation uses and protects any personal information that you give us. We are committed to ensuring that your privacy is protected.

What we collect

If you apply to us for a grant, have previously received a grant or are currently in receipt of a grant or a gift we will have collected your contact details including your name, job title, email address, telephone number and postal address.

What we do with the information we gather

When we collect and use your personal information we will make sure this is only done in accordance with at least one of the legal grounds available to us under Data Protection law as follows:

If you have applied to us for a grant or are currently in receipt of a grant or a gift your details may be used to assist with administering the programme, monitoring grants, evaluating funding processes and impact and carrying out research to improve our grant making.

The Earthsong Foundation will not share your personal information with any third parties unless we are required by law to do so or a third party has been contracted by us to perform the activities referred to above on our behalf.

In all cases, we balance our legitimate interest against your rights as an individual and make sure we only use personal information in a way or for a purpose that you would reasonably expect in accordance with this Privacy Notice and that does not intrude on your privacy or expressed mailing preferences.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

How we use cookies

A cookie is a small file sent by web servers which is placed on your computer or device. This enables the web server to identify and track individual web browsers. This includes general information about your computer’s operating system, browser and version, your IP address and/or domain name, your search engine (if you came to our site via a search), and the pages of our website which you visit.

The Earthsong Foundation uses Google Analytics cookies to monitor our website performance and how visitors may be using our site. These cookies provide us with statistics and other information to identify areas that may need maintenance on our website and to discover where visitors to our website may have come from.

We collect no personal information about you when you visit our website. All information collected by Google Analytic cookies is anonymous. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.

Links to other websites

Our website may contain links to other websites of interest. However, you should note that we do not have any control over other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may request that any personal information we hold about you is removed from our records. Where this is a lead contact during a live grant this must be replaced with an alternative lead contact.

Access to information

You may request details of the personal information which we hold about you. If you would like a copy of the information held on you please email

If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible, at the above address so that we can correct it.

Contact us

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to us by email at